SCHOOL GRADE CHANGE
During the typical school year, students may move between grade levels as they accrue credits, or if school counselors determine that it would be more appropriate for the student to be in another grade level. This is especially prevalent among high school students, but it can happen at any grade level. Recording the timing of these grade level changes is very important, since it impacts accountability and assessment data. SCHOOL GRADE CHANGE
To report a grade level change that happens over the course of the school year (grades P K-12):
In your student information system, withdraw the student on the last day they were a member of their original grade level
Use a W1 exit code if the student is remaining in the same school
Use a W2 exit code if the student is moving to another school within the same district
The Grade field should reflect the student’s ORIGINAL grade level
Next, create a new enrollment record that re-enters the student on the first day they were a member of their NEW grade level
Use an R1 re-entry code if the student remained in the same school
Use an R2 re-entry code if the student changed schools, but remained in the same district
The Grade field should reflect the student’s NEW grade level